Attendance policies
How policies decide attendance, weekly offs, holidays, fines, overtime and leave — and how to apply them to the right staff without breaking past payroll.
Who can do this Owner or admins who manage policies
Policies are the rules pagar karo uses to work out each day and each month. Go to Administration → Policies.
The policy families
| Family | Decides |
|---|---|
| Attendance | How attendance is marked: selfie and location, location only, present unless marked otherwise, or admins mark it. Whether in and out times are tracked. |
| Shift | When people are expected to work. See Shifts and the roster. |
| Weekly off | Which days are off, week by week — for example Sundays and the 2nd and 4th Saturdays. |
| Holiday | The holiday list for the year, with optional holidays. |
| Holiday attendance | What happens when someone works on a holiday or weekly off — overtime pay or a comp off. |
| Automation | Late-entry and early-exit fines, half-day and full-day cut-offs, and overtime. |
| Geofence | The sites where punches count as on-site, and what happens outside them. |
| Leave | Leave types, how they build up, carry forward and sandwich rules, and approvals. See Leave. |
| Statutory, Salary, Payslip | PF, ESI, PT and LWF settings, salary structures and the payslip layout. |
Who gets which policy
Every family has a business default — the first one you create. Then, from the most specific to the least:
- Assigned — you picked the person in Assign staff, or from the staff list's bulk action.
- By rule — the policy's rules match the person, for example location is Chakan Unit and department is Production.
- Business default — everyone else.
The staff form shows which one applies to each person and why (assigned, by rule, or business default).
Fines and overtime
The Automation policy turns each day's times into fines and overtime. For each rule you set time bands, each with its own pricing:
- Late entry — for example after 15 minutes late, a fixed ₹50. After 45 minutes, one times the hourly rate for the minutes late.
- Half day / full day — after 2 hours late the day becomes a half day; after 4 hours, a full day's deduction.
- Early exit — leaving more than 15 minutes before the shift ends.
- Overtime — after 30 minutes past the shift end, paid at 1.5 times the hourly rate.
- Pardons — the first few late marks each month cost nothing.
Each band is either a fixed amount or a salary multiplier. Bands must start later than the one before. Whatever the rules work out goes to review before payroll.
Editing a policy safely
When you change a policy, pagar karo saves a new version from a date you choose (Changes apply from). Past days keep the version they were worked out with, so payroll you've already run never changes behind your back.
Statutory rates
PF, ESI, Professional Tax and LWF rates come from rate tables that we keep up to date — see Settings → Statutory rates. Rates marked VERIFY should be checked with your accountant before you lock payroll.